Venue: do you need facilities with accommodation and catering?.Keep your participants’ needs in mind to help you decide the following: Once you and your team have worked out the basics mentioned above, you can turn your attention to the details. Furthermore, you need to ensure they understand what you expect of them. You should ask speakers well in advance and in some cases offer them compensation. You may want someone of influence to start your event and an equally authoritative person to end it. If you need to approach sponsors or apply for grant funding, do it early. Some common items are meals, refreshments, entertainment, venue hire, equipment hire, stationery, accommodation, and transport. Your expenses will vary depending on the nature of your event. Visits to relevant program sites (if any).Here are some main points to consider with your team to get the process started: Moreover, draw up a checklist with a reasonable timeline.
Decide how you and your team will communicate regularly.
Most organizers recommend you start months or a year before the event. Can the goal of your event be achieved in any another way?.Are other people or groups better equipped for this?.A conference or workshop can be organized to:įurthermore, as the conference organizer, you will gain administrative experience, expand your network, and learn new things! Requisites for Planning a Conference or Workshopīefore you agree to take on the task, you need to ask yourself the following questions:
Have you been asked to organize a conference or workshop? Do not worry it is a good opportunity for you to network and bring people together for a common purpose.
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